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Introduction to Federal Transportation Management

Module I Overview
Module II Legal Basis
Module III The Federal Transportation Management Team
Module IV Procedures for Executing a Transportation Movement

Conclusion to Federal Transportation Management

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Introduction to Federal Transportation Management

Introduction

A Definition of Federal Transportation Management
Federal Transportation and Logistics
Highly Regulated at Local, State, Federal and International Levels
The Transportation Function Is Both Centralized and Decentralized
Our Objective

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Module I Overview

1.0 Introduction

What You Will Learn

1.1 Basic Transportation Concepts

Modes of Transportation
Characteristics of Air Transportation
Characteristics of Motor Carrier Transportation
Characteristics of Pipeline Transportation
Characteristics of Rail Transportation
Characteristics of Water Transportation
Product-Related Factors

1.1.1 Domestic Transportation

1.1.1.1 Ground Transportation

Truck Transportation
Truckload (TL)
Less than Truckload (LTL)
Transportation Brokers
Rail Transportation

1.1.1.1.1 Required Documents

Bill of Lading
Freight Bill
Delivery Receipt

1.1.1.1.2 Rate Development and Negotiation

Classification
Types of Rates
Negotiation

1.1.1.2 Air Transportation

Asset-Based Companies
Non-Asset Based Companies
Time Definite Services

1.1.1.2.1 Required Documents

1.1.1.2.2 Rate Development and Negotiation

Single Zone Rates
Multi-Zone Rates
Dimensional Weight
Beyond Charges

1.1.1.3 Small Package Carriers

1.1.1.4 Expedited Carriers

1.1.1.5 Specialty Carriers

Bulk Carriers
Heavy Haul Carriers
Temperature Controlled Carriers

1.1.1.6 Household Goods (HHG)

Household Goods Defined
The Commuted Rate System
Shipping Options
Cost Comparisons Required
What Federal Employees Should Know
Evaluation Surveys Recommended

1.1.1.7 Pipeline

1.1.1.8 Inland Waterway & Domestic Ocean Transportation

1.1.2 International Transportation

1.1.2.1 Ocean Transportation

Types of Ocean Carrier Service
Types of Ocean Carriers
Methods for Moving Cargo
Rates
Cargo Preference

1.1.2.2 Air Transportation

Pricing
Documentation
Terms

1.1.3 Intermodal Shipping

What is Intermodal Shipping?
Intermodal by Rail
Intermodal by Water
Intermodal by Air

1.2 Packaging

Shipping Regulations
Basic Packaging Principles
Preparing Shipments
Basic Packing Principles
Prevention of Common Types of Damage

1.3 Hazardous Materials Transportation

Regulatory Agencies
Classes of Hazardous Materials
Shipping Documents
Labels
Package Markings
Placards

1.4 Freight Terms, Liabilities and Responsibilities

Free on Board (FOB)
INCOTERMS

1.5 Pre and Post-Payment Audits

Pre-Payment Audits
Post Payment Audits

1.6 Claims

Overcharge Claims
Common Billing Errors Made by Carriers
Loss & Damage Claims

1.7 Summary

What We Accomplished
What's Next

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Module II Legal Basis

2.0 Introduction

What You Will Learn
Branches of the United States Government
The Legal Hierarchy
Sources of Information

2.1 Statutory Law

2.1.1 Regulation of Shipping by Air

Amendment of the Federal Aviation Act in 1977
Airline Deregulation Act of 1978
Federal Aviation Administration Authorization Act of 1994

2.1.2 Regulation of Shipping By Motor Carrier

Motor Carrier Act of 1980
Negotiated Rates Act of 1993
Trucking Industry Regulatory Reform Act of 1994 (TIRRA)
Federal Aviation Administration Authorization Act of 1994 (Section 601)
ICC Termination Act of 1995
Summary of Motor Carrier Deregulation

2.1.3 Regulation of Shipping by Pipeline

Hepburn Act
Regulatory Oversight

2.1.4 Regulation of Shipping By Rail

Staggers Rail Act of 1980
ICC Termination Act of 1995

2.1.5 Regulation of Shipping by Water

Military Cargo Preference Act of 1904
Jones Act of 1920
Cargo Preference Act of 1954
Shipping Act of 1984

2.2 Administrative Law

Federal Management Regulation (FMR)
Federal Travel Regulation (FTR)
Federal Acquisition Regulation (FAR)
Defense Transportation Regulation (DTR), Defense Travel Regulations (JFTR)
and Defense Acquisition Regulations (DFARS)
Federal Register

2.3 Environmental Statutory and Administrative Law Related to Transportation

2.4 Summary

What We Accomplished
What's Next

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Module III The Federal Transportation Management Team

3.0 Introduction

What You Will Learn

3.1 The Role of the Transportation Officer (TO)

3.2 The Role of Contractors or Transportation Service Providers (TSP)

Definition of a Transportation Service Provider (TSP)
Types of Transportation Service Providers (TSPs)

3.3 The Role of the General Services Administration (GSA)

GSA Office of Governmentwide Policy (OGP)
GSA Federal Supply Service (FSS)
Freight Management Program and Household Goods Management Program
Administrative Fees for FSS Transportation Programs
GSA FSS Transportation Management Services System (TMSS)
GSA FSS Programs are Optional
LOGWORLD

3.4 The Role of the Surface Deployment and Distribution Command (SDDC)

Household Goods
Freight Management
Cargo Distribution and Port Management
Electronic Transportation Acquisition System (ETA)

3.5 The Role of the Defense Energy Support Center (DESC)

3.6 The Role of Pre-Payment Auditors

3.7 The Role of Post-Payment Auditors

3.8 Ethical Standards of Conduct

3.9 Summary

What We Accomplished
What's Next

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Module IV Procedures for Executing a Transportation Movement

4.0 Introduction

What You Will Learn

4.1 Preparing to Transport

Beginning the Transportation Process

4.2 Choosing the Transportation Service Provider (TSP)

Deciding Who Will Get Your Business
Consulting the List of Parties Excluded from Federal Procurement Program
Recommended Business Rules for Acquisition of Transportation Service

4.2.1 Acquisition Options for Choosing Private Sector Vendors

Existing Agency Tenders and Contracts
Other Agency Tenders and Contracts
Federal Government Transportation Programs
GSA Schedules
New Agency Tenders
New Contracts under The Federal Acquisition Regulation (FAR)

4.3 Communicating with the Transportation Service Provider (TSP)

4.3.1 The Transportation Service Order (TSO)

4.3.2 OF 1103 Government Bill of Lading/Commercial Bill of Lading

4.3.3 GSA FSS TMSS

4.3.4 SDDC ETA

4.4 Transportation Discrepancy Reporting

4.5 Payment and Submission of Transportation Bills for Audit

Documentation TSPs Must Submit for Payment
Payments Subject to the Prompt Payment Act
Prepayment Audit
How Air Freight Bills Are Audited
How Motor Freight Bills Are Audited
How Foreign/Domestic Household Goods Bills Are Audited
Post-Payment Audit
Claims Procedures

4.6 Processing the SF 1113 Public Voucher for Transportation Services

Use of the SF 1113 and SF 1113-A
Limit of Number of Bills of Lading to Be Submitted with SF 1113
Completion of Payee's Certificate Section of SF 1113
Agency Use of TFS 3039 as Substitution for SF 1113 Tear-Off Slips
TSP Printing of SF1113 and 1113-A
Electronic Billing
Small Shipment Billing
Payments Subject to Prompt Payment Act
Pre-Payment Audit
Post-Payment Audit by GSA Audit Division

4.7 Temporary Nonuse, Suspension and Debarment

Temporary Nonuse
Suspension
Debarment
Records, Actions and Notification Requirements
List of Parties Excluded from Doing Business with the Government

4.8 Summary

What We Accomplished
What's Next
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Conclusion to Federal Transportation Management

Conclusion

Your Job Is Important

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