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Federal Fleet Management Desk Reference & Training Course


Picture of Smiling Federal Fleet Management Professional

It is the goal of The Federal Fleet Management Desk Reference & Training Course Version 3.0 to provide the premier knowledge management, e-learning and performance support system in Federal Fleet Management Management for Federal employees, contractors and grantees. 

The Federal Fleet Management Desk Reference is an incomparable up-to-date guide to professional Fleet Management in the Federal sector.

Whether used for on-the-job performance support or formal training and education, Know Net 2 integrates "know why" with "know how" so you can "know now!"

The Federal Fleet Management Desk Reference & Training Course Version 3.0 may be used for on-demand online learning and just-in-time performance support on the job.  It may also be used as formal competency-based training and education by utilizing the Learning Objectives and Assessments with the Lessons in the course of instruction.

The Federal Fleet Management Desk Reference & Training Course Version 3.0
 is available through your Agency Portal.

Please contact the Know Net 2 Help Desk at webmaster@knownet2.com to subscribe.

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Features Key Federal Fleet Management Requirements

  • Compliant with Federal Management Regulation (FMR), Federal Property Management Regulation (FPMR), Federal Acquisition Regulation (FAR) 

  • Contains All EPAct 1992,  EPAct 2005 Section 701, EISA Section 141/142/246, Executive Order (EO) 13514, Executive Order (EO) 13423 Requirements

  • Contains applicable Department of Energy (DOE), Environmental Protection Agency (EPA) and General Services Administration (GSA) Guidance related to Federal Fleet Management.

The Federal Fleet Management Desk Reference & Training Course Version 3.0 provides a best value solution for performance improvement. 

For an overview, view Know Net 2 Federal Fleet Management Desk Reference & Training Course e-Brochure (Note this PDF file requires Adobe Reader)

 

 

 

 

 

 

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Provides On-Demand Learning, Performance Support, Formal Training and Education for Federal Fleet Management Professionals

The Federal Fleet Management Desk Reference & Training Course Version 3.0
may be used for on-demand online learning and just-in-time performance support on the job.  It may also be used as formal competency-based training and education by utilizing the Learning Objectives and Assessments with the Lessons in the course of instruction.

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Competencies

The Federal Fleet Management Desk Reference & Training Course Version 3.0
 provides competency-based training, education and performance support.

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Assessments

Assessments document knowledge transfer and the completed training and education for both individuals and their employers.  Assessments are competency-based and available for each Module and Phase in The Federal Fleet Management Desk Reference & Training Course Version 3.0.

Learning Objectives

Learning Objectives are competency-based and provided for each Lesson in The Federal Fleet Management Desk Reference & Training Course Version 3.0.  Learning Objectives may also be accessed by Module and Phase.  Learning Objectives enable users to know exactly what is expected of them in order to complete their training and education.

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Modules, Phases and Lessons

Each Module and Phase contain Lessons which comprise a course of instruction.  Each Lesson contains Learning Objectives, Module Resources, Lesson Topics and Lesson Resources. Lessons are heavily integrated with Federal Law, Regulation, Policy & Guidance.  Lessons can be customized and delivered through an Agency Portal.

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Tutorial Track Indicator Tutorials

In addition to the Main Track of Instruction, The Federal Fleet Management Desk Reference & Training Course Version 3.0 offers:

Continuing Education Units

Successful Completion of the Final Tests for All Modules and Phases Results in the Award of a Certificate of Completion and 4.0 Continuing Education Units (CEU).

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Help Desk

We are here to help. Please contact us at any time on any issue at webmaster@knownet2.com

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Delivery Options

The Federal Fleet Management Desk Reference & Training Course Version 3.0 is available through your Agency Portal.

Please contact the Know Net 2 Help Desk at webmaster@knownet2.com to subscribe.

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Main Track Indicator Main Track of Instruction on Federal Fleet Management

Table of Contents

Introduction to Federal Fleet Management

           Phase I Determination of Need

           Phase II Acquisition of Need

           Phase III Accountability and Maintainability

           Phase IV Utilization and Disposal

Conclusion to Federal Fleet Management


Introduction to Federal Fleet Management

Introduction

  • Let's Begin

  • Federal Fleet Management as Logistics

  • Federal Fleet Management as Transportation

  • Federal Fleet Management as Personal Property Management

  • The Essentials

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Module I Overview

1.0  Introduction

  • Key Concepts, Principles and Procedures

  • The Administrative and Cost Control Nature of Federal Fleet Management

  • Policy Development and Application

  • Asset Management

  • Fleet Services Delivery

1.1  Legal Basis

  • Statutory and Administrative Law

  • Know Your Authorities!

1.1.1  Financial and Physical Asset Accounting Required

  • Statutory Basis for the Concept of Accountability

  • The Effect of The Federal Property Administrative Services Act (FPAS)

  • Establishment of GSA

  • Public Law 84-863

1.1.2  Public Law 766

1.1.3  FMR/FPMR

  • Federal Property Management Regulations (FPMR)

  • Federal Fleet Management and GSA Fleet

  • Federal Management Regulation (FMR)

1.1.4  Federal Acquisition Regulation (FAR)

1.1.5  Public Law 99-272

1.1.6  Additional Laws, Executive Orders and OMB Guidance

  • Additional Laws

  • Executive Orders

  • OMB Guidance

1.1.7  Other Sources of Information

1.1.7.1  Federal Register

1.1.7.2  Code of Federal Regulations

  • Introducing the Code of Federal Regulations

  • How the Code of Federal Regulations is Organized

1.1.7.3  Agency Regulations

1.1.7.4  GSA Reports

1.2  The Federal Fleet Management Team

  • Comparable Terms

  • Knowledge, Skills and Abilities

1.3 Federal Fleet Reports

  • Motor Vehicle Data and FAST

  • The Federal Fleet Report (FFR)

  • Office of Management and Budget (OMB) Reporting

  • Fleet Compliance Reports and Fleet Plans

1.4  Performance Measures and Key Ratios

1.4.1  Performance Measures for Effective Fleet Management

1.4.2  Performance Measures for Motor Pool Services

1.4.3  Performance Measures for Fueling Services

1.4.4  Performance Measures for In-House Maintenance and Repair

1.6  Summary

  • What We Accomplished

  • What's Next

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Module II The Life Cycle

2.0  Introduction

  • What We Will Learn

  • Key Concepts, Principles and Procedures

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2.1 Phase I Determination of Need

2.1.0  Introduction

  • Components of Effective Needs Determination

  • Options to Meet Agency Vehicle Needs

  • Cost - The Primary Consideration in Selecting a Vehicle Solution

2.1.1  The Current State

  • Using Vehicle Allocation Methodology (VAM)

2.1.2  Determining Vehicle Needs

  • Accomplishing the Agency Mission and the Duration of the Need

  • Vehicle Utilization

  • Key Factors in Determining the Right Vehicle for the Job

  • Writing the Specification

2.1.3  Alternative Fuel Vehicles (AFV)

  • The Problems

  • AFV and GHG Legislation and Mandates Summary

  • Vehicle Exemptions

  • Fleet Exemptions

2.1.3  Alternative Fuel Vehicles (AFV) (continued)

  • Choosing an AFV

  • Types of Alternative Fuels

  • Types of Alternative Fuel Vehicles

  • Teaching Users About Alternative Fuel Usage

  • Increasing Alternative Fuel Usage

  • Calculating Gasoline Gallon Equivalents (GGE)

2.1.4  Federal Standards

  • Vehicle Acquisition Standards

  • Vehicle Replacement Standards

  • Exceptions

2.1.5  Vehicle Mix

  • Passenger Vehicles in the Vehicle Mix

  • Fuel Economy Requirements and the Vehicle Mix

  • Law Enforcement Vehicles and the Vehicle Mix

  • Federal Standards

2.1.6  Fuel Efficiency & Emissions Reduction

  • The Mandate for Fuel Efficiency

  • The Fuel Economy Standard

  • Vehicle Class Guidelines

  • The Mandate for Emissions Reduction

2.1.7  Additional Standards and Equipment

2.1.8  Common Mistakes in Vehicle Selection

2.1.9  Vehicle Justification

2.1.10  Vehicle Life Cycle Costing (LCC)

2.1.11  Lease versus Purchase

  • Federal Law, Regulation and Policy

  • Typical Advantages of Leasing

2.1.12  The Budget Process

  • Capital Requests

  • Operating Requests

  • Steps in Formulating Fleet Budget Requests

2.1.13  Review

  • What We Accomplished

  • What's Next

 

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2.2 Phase II Acquisition of Need

2.2.0  Introduction

2.2.1  The First Options to Consider

  • Use of Public Transportation

  • Privately Owned Vehicles (POV)

  • Shuttle, Dispatch or Motor Pool Use in Lieu of Permanent Assignment

  • Interagency Agreements and Cost-Sharing

  • Unrequired and Excess Vehicles

  • Seized/Forfeited Vehicles

2.2.2  Buying a Vehicle

  • Lease/Purchase Analysis

  • Procurement of a New Vehicles

  • Orders for Purchase through GSA Automotive

  • Orders for Purchase through the Open Market

2.2.3  Leasing a Vehicle

2.2.3.1  GSA Fleet

  • GSA Fleet Services

2.2.3.1.1  Indefinite Assignment Vehicles

  • Fully Participating Agencies

  • Other than Fully Participating Agencies

  • The Difference between Fully Participating Agencies and Other than Fully Participating Agencies

2.2.3.1.2  Short Term Vehicle Support

2.2.3.1.3  Additional Services

  • Maintenance and Repair Services

  • Fuel, Oil and Credit Card Services

  • Seasonal (Paid) Storage

  • Shuttle and Driver Services

2.2.3.1.4  Reimbursement for Services

  • GSA Service Rates and Billing

  • Contractor Use of GSA Fleet Vehicles 

  • Additional Agency Charges

2.2.3.2  Commercial Lease and Rental

  • Lease

  • Rental

2.2.4  Review

  • What We Accomplished

  • What's Next

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2.3 Phase III Accountability and Maintainability

2.3.0  Introduction

2.3.1  Accessibility Requirements

  • Medical Requirements of the Federal Motor Carrier Safety Regulations

  • Protections against Discrimination because of Physical Handicap

2.3.2  Assignment to Use

  • Vehicle Assignment to Use Begins with Vehicle Acceptance

  • Preshipment Inspection

  • Warranties

  • Reports of Defects

2.3.3  Official Use versus Incidental Use

  • Definition of Official Use

  • Definition of Incidental Use

2.3.4  Home to Work

  • Alternate Terms

  • Allowed Only When Authorized by Agency Head

  • Monitoring Home to Work Usage

2.3.5  Registration & Licensing

  • Display of U. S. Government Tags

  • Lost or Stolen License Plates

2.3.6  Traffic Law Violations and Parking Fees

  • Traffic Laws

  • Parking Fees

  • No Reimbursement for Parking Violation Fees

2.3.7  Insurance

  • The Federal Government Is Self-Insured

  • Motor Vehicle Operation in Foreign Areas

2.3.8  Vehicle Assignment

  • Assignment to a Vehicle Operator

  • Assignment through the Use of Dispatch or Shared Vehicle Usage (Pools)

  • GOV Operator Responsibilities

  • The Do's

  • The Don'ts

2.3.9  Operator Identification

2.3.10  Rental Vehicles

2.3.11  Privately-Owned Vehicles (POVs)

  • Reimbursable Expenses

  • Non-Reimbursable Expenses

  • Comparing the Cost of Use of a POV to Use of a GSA Fleet Vehicle

  • Unauthorized POV Use

2.3.12  Vehicle Use in Foreign Areas

2.3.13  Security

2.3.14  Contractor Use of GOVs

2.3.15  New Vehicle Warranties

2.3.16  Maintenance Programs

  • Maintenance Tasks

  • Four Approaches to Maintenance

  • Objectives of A Fleet Maintenance Program

2.3.16.1  Vehicle Systems

2.3.16.1.1  Engine System

  • Engine Basics

  • Engine Power and Efficiency

  • Engine Size

  • Routine Preventative Maintenance for the Engine System

2.3.16.1.2  Fuel System

2.3.16.1.3  Electrical System

  • Ignition System

  • Starting and Charging System

  • Electrical/Electronic Control System

  • Routine Preventative Maintenance for Electrical Systems

2.3.16.1.4  Cooling System

  • Routine Preventative Maintenance for the Cooling System

 2.3.16.1.5 Lubrication System

  • Routine Preventative Maintenance for the Lubrication System

2.3.16.1.6  Drive Train

  • Rear-Wheel Drive Transmissions

  • Forward-Wheel Drive Transaxles

  • Four-Wheel Drive and All-Wheel Drive Systems

  • Routine Preventative Maintenance for the Drive Train

2.3.16.1.7  Running Gear

  • Suspension System

  • Steering System

  • Braking System

  • Wheels and Tires

  • Routine Preventative Maintenance for the Running Gear

2.3.16.1.8  Emission Control/Exhaust System

  • Emission Control

  • Exhaust System

  • Routine Preventative Maintenance for the Emission Control/Exhaust System (link pending)

2.3.16.2 Scheduled Maintenance Programs

  • Alternate Terms

  • Establishing a Scheduled Maintenance Program

  • Benefits of a Scheduled Maintenance Program

  • Components of a Scheduled Maintenance Program

  • Development of the Maintenance Task and Time/Mileage Interval Checklist

  • Importance of the Driver

  • Importance of the Mechanic

  • Importance of the Federal Fleet Manager

  • Best Practices

  • Vehicle Maintenance Records

  • Emissions Inspections

  • Safety Inspections

  • Tires

  • Scheduled Maintenance and GSA Fleet Vehicles

  • The Federal Fleet Manager's Maintenance Options

2.3.16.3  Unscheduled Maintenance

  • The Federal Fleet Manager's Unscheduled Maintenance Options

2.3.16.4  In-House Maintenance

  • In-House Maintenance Shop Responsibilities

  • Repairs

  • Tire Replacement

  • Key Performance Indicators for In-House Maintenance Programs

2.3.16.5  GSA Fleet Maintenance Control Centers

2.3.16.6  Condition of GSA Fleet Vehicles

2.3.16.7  Commercial Vendors

2.3.16.8  Cross-Servicing Agreements

  • Cross-Service Agreements with GSA Fleet

2.3.17  Fuel Consumption/Conservation

  • Key Federal Laws, Regulations and Policy Mandating Fuel Consumption Reduction

  • Calculating Average Fuel Economy for Your Fleet

  • Reducing Fuel Consumption

2.3.18  Procurements for Operations

  • Using the Required Source Order

  • The Real World

  • Understanding the Environmental Impacts of Products and
    Services

  • Environmentally Preferable Purchasing (EPP) Overview

  • Incorporating Environmental Considerations into Purchasing Decisions

2.3.20  The Role of the Contracting Officer (CO)

  • The Contracting Officer Defined

  • The Elements of a Contract

  • The Process for Selecting a Contract Type (link pending)

  • Characteristics of Contract Types (link pending)

2.3.21  Controlling Costs through Recordkeeping

  • Federal Reporting

  • Motor Vehicle Information Management System (MVMIS)/Fleet Management Information System (FMIS)

2.3.21.1  Cost Accounting

  • Direct Fleet Costs

  • Indirect Fleet Costs

  • Controlling Fleet Costs

2.3.21.2  Accountable Inventory Items

  • Shop Equipment

  • Administrative Equipment

  • Inventory Reporting Systems

2.3.21.3  Operations Reporting

2.3.21.4  Vehicle Utilization Record

2.3.21.5  Recording License (Tag) Numbers

2.3.21.6  Maintenance and Service Records

2.3.21.7  GSA/Agency/Required Federal Reports

  • SF 82 Update

2.3.22  The GSA SmartPay Fleet Charge Card

  • GSA Fleet and the GSA Smart Pay Fleet Charge Card

  • The Advantages

  • Authorizations

  • Use

  • Vehicle Environmental Purchasing Requirements for Cardholders

  • Taxes

2.3.22.1  Fuel Purchases

  • Operator Instructions

  • Permitted Fuel Purchases

  • Alternative Fuels

2.3.22.2  Authorized Services

2.3.22.3  Destruction of Charge Cards

2.3.22.4  Controls

  • Fleet Charge Cardholder Responsibilities

  • Approving Officials, Certifying Officials and Fleet Managers

  • Common Controls

  • Operator Controls

2.3.23  Fleet Safety

  • Motor Vehicle Accident Prevention

  • Accident Prevention and Corrective Action Management

  • Improving Safety On the Road and In the Shop

2.3.23.1  Motor Pool Safety

  • Motor Pool Safety Programs

  • Operator Walkaround Inspection

  • Occupant Protection - Safety Belts/Air Bags

2.3.23.2  Fueling Safety

2.3.23.3  Driver Awareness and Training

  • Driver Training

  • Commercial Drivers License Training

  • Special Emergency Vehicles Training

2.3.23.4  Maintenance Shop Safety

  • Shop Safety Committees

  • Employees' Right to Know About Hazardous Materials

  • The Fleet Manager's Responsibility

2.3.23.5  Vehicle Safety Inspections

2.3.23.6  Accident Reports/Crash Reports

  • Agency-Owned or Leased Vehicles

  • Operator Responsibilities

  • GSA Fleet Vehicles

2.3.23.7  Accident Investigation

2.3.23.8  Accident Responsibility and Claims

  • Claims by the Government

  • Claims Against the Government

  • Claims Involving GSA Fleet Vehicles

2.3.23.9  Accident Analysis

  • Common Accident Factors in Accident Analysis

2.3.24  Review

  • What We Have Accomplished

  • What's Next

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2.4 Phase IV Utilization and Disposal

2.4  Introduction

2.4.1  Optimum Utilization

  • Develop a Fleet Replacement Plan

  • Benchmark Your Fleet's Utilization

2.4.2  Replacement Criteria

  • Replacement Guidelines

  • Rehabilitation

  • Seasonal Guidelines

2.4.3  Vehicle Reconditioning

2.4.4  Vehicle Disposal Process

  • Acquiring Excess Vehicles

  • Reporting Excess Vehicles

  • Use of Standard Form 97

  • Security of the SF 97

  • Preparation of the SF 97

  • SF 97A

  • Odometer Mileage Disclosure

2.4.5  Exchange/Sale

  • Reporting Motor Vehicles for Exchange/Sale

  • Preparing Motor Vehicles for Exchange/Sale

2.4.6  Review

  • What We Accomplished

  • What's Next

2.5  Summary

  • What We Accomplished

  • What's Next

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Module III Ethics

3.0  Introduction

  • Key Concepts, Principles and Procedures

3.1  Standards of Ethical Conduct

3.2  Common Ethical Dilemmas

3.3  Summary

Conclusion to Federal Fleet Management

Conclusion

  • Your Job Is Important


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